Procedures record every case completed within your facility that consumes inventory. Entering procedure data into AMSHub is critical to properly track inventory levels and facilitate reporting. Learn more about adding a new procedure to AMSHub in the application walk through video below, or in the description below.
To add a completed procedure, use the Add Procedure button from the main Procedures page:
Enter the procedure summary data. The procedure date will automatically be set to the current date but can be changed if you’re recording data from a prior day. Provider, Procedure Type, Techs and Nurses are selected from the lists you’ve created in your Settings. You have the option to select a Scrub Tech and a Circ Tech from the drop-down menus. Once you’ve selected a tech in either drop-down you will have the option to add another in each category. So you can have two scrub techs assigned, or two circ techs, as needed. If your facility has multiple rooms where procedures are performed, you can configure AMSHub with your rooms and their respective names. For more information on Rooms see Facility Settings. Click Next when you are done entering this information.
You can then add the Reimbursement amount and choose the Payer from the drop-down list. If you need to enter a new Payer, you can click on the 3 dots above the Payer drop down list and add the new Payer. (You can go back and edit and add this information at a later date if needed. You can also bulk import reimbursement data using the Import button at the top of the Procedures page and follow the instructions. You can find more information on Procedure Revenues here.)
Begin scanning the barcodes from each inventory item used in the procedure. In the Resources Used area, you can add a resource bundle or single resource to the procedure. Click the + icon and select the desired item(s) to be automatically added to the procedure. You can also add inventory and resources all at once by clicking the Use a Bundle button next to the search/scan box, if you have previously created procedure bundles. Procedure bundles are created by going to Tools>Procedure Cost Estimator. Once created, you will go to the Use a Bundle button next to the search/scan box on the add or edit pages for procedures. This is a simple way to add inventory items and resources all at once by saving bundles for set procedures. Even easier, you can create a resource bundle right from the procedure add screen. Once you add a procedure and add the inventory items and resources used, you can click on the red Create Procedure Bundle button and can edit or save the items used in this procedure as a new procedure bundle to use on future cases. Find more about Procedure Bundles here.
There is also a quick-access button strip which can be used to easily add or edit materials to procedures. For any Resources, Resource Bundles or Procedure Bundles you have marked as Favorites, they will automatically appear where you scan items to add to Procedures. If you hover over the button you will see its full name, and clicking the button will add that Resource, Resource Bundle or Procedure Bundle to the used materials list.
If you have taken the time to configure provider preferences, you can use this feature to quickly add a pre-defined list of resources and materials to the new procedure.
You can easily add any free form notes you’d like to record about a procedure. The Notes area appears on the right side of your procedure add and edit pages letting you enter any appropriate content to store as part of the procedure record.
TIP: While the case is being completed, place item packaging (with barcodes) into a receptacle that can be moved into the area where procedures will be recorded into AMSHub. They can then be taken out, scanned and discarded.